What is the difference between leasing and renting a copier? which one is for me?

I often get call from people looking for information about copier machines and many times, they do not understand the difference between the two. I will try to explain it simply without going into a long boring post.

When you ask to “rent” a copier, this is typically for short term use. A rental can be from 1 day to 6 months usually. Yes there are exceptions like if you choose to accept a machine with all inclusive service from a company that you have developed  mutual trust for but this is not very common.

To “Lease”  a copier is more long term, 2 year lease,3 year and up 5 year lease. Why anyone would lease a machine for 5 years is beyond comprehension. I will be more blatant, any salesman who suggest you to do a 5 year lease is a snake! (we already talked about the snake oil salesman in my previous blogs)

Now follow along here with me…. No matter if you lease or rent, either will cost you a lot more then if you purchased the machine outright. Let me repeat this, when you lease or rent, you WILL be paying a lot more for the machine, plus you will be paying for fees like one time  document processing and other hidden fees built into a lease that a salesman will never tell you about.

So, I am not going into detail on this blog but I just wanted to answer your question on the difference of both.

If you are looking to save as much as possible, if you are looking to get the machine at the rock bottom lowest cost, then you PURCHASE the machine outright.

If you do not have the money to purchase outright, then you lease the copier, if you lease, you should not do more than 3 years, if you are looking to get the most out of your lease/copier, then you should be considering a dollar buy out lease.

If you are planning an event where you need a copier or you have something going on at your office and want an additional copier to supplement your current machine then you could “rent” a machine. Short term rentals is our specialty.

Feel free to ask any questions, I will respond quickly and give you the most honest professional solution for your office equipment needs.

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